Events on Virginia.org
Events are one of the most visited areas on Virginia.org. Be sure to add your event and take advantage of the millions of visitors the site receives every year.
Guidelines For Events & Festivals Listings For Virginia Tourism Corporation Calendars and Virginia.org:
- All events must be submitted through the Administration Tool on the Virginia.org website.
- Events must be open to the public. Only events with confirmed dates will be accepted. An exact date must be given (not the “third Saturday in August” or “Labor Day Weekend.”) Events must have the place where it will be held in the Venue field and its physical address (no P.O. Boxes) in the Address field to avoid rejection. Example: If the event is held at the Richmond Coliseum, enter “Richmond Coliseum” in the Venue field and enter the coliseum’s street address in the Address field. Our Google mapping feature must have the physical address in order to find the exact location of the event.
- Location of events should reflect cities or towns shown on the official state transportation map published by VDOT.
- Phone numbers must be for public contact. Try to list a phone number that is convenient for the traveling public. For example, if a home number of an event volunteer is listed and no one is home in the daytime, this is inconvenient to visitors and could affect attendance at your event. Contact the local tourism office or chamber of commerce and determine if their number can be listed rather than a private number. Make sure the office staff is knowledgeable about your event and can answer inquiries from the public.
- Web addresses and links you add on VTC’s website should go directly to the page on your website where event information is located.
Travel Packages on Virginia.org
The Virginia Tourism Corporation invites Commonwealth tourism suppliers a free opportunity to list their travel packages on the Virginia.org web site. Take advantage of this free opportunity to be included in the packages category section of the Virginia is for Lovers web site.
- A package is typically one price with a number of components.
- A package must include at least one overnight, but may include any combination of components, including lodging, sightseeing, attractions, entertainment, meals, car rental, and transportation by air, motorcoach, rail, cruise vessel, rental or private car.
- Generally, taxes, surcharges and incidentals are not included in the package price. In addition to a predetermined price and number of features, a travel package covers a specific period of time.
- The price must be equal to or lower than the total cost of the same goods and services if purchased separately.
It is advisable to list an 800 number for the USA and Canada. Also include a toll number and a fax number for overseas customers.
- A package may feature optional elements, sometimes called “add-ons” that permit the purchaser to extend the length of the package or purchase extra features, such as a kayaking trip or horseback ride. In all cases, the terms and conditions of the travel package specify exactly what is covered by the quoted price.
- Packages may also feature “value added” incentives, which are free or discounted options to make the package more attractive.
- To be included in the Package category on the Virginia.org web site, your package must include at least one overnight stay.
- Packages will be broken down into sub-categories which are listed on the Packages screen.
- You may include your package in a maximum of five different sub-categories.