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photo library | order photos

Slides and transparencies are normally loaned for a period of one month, at which time they must be returned in good condition. Photography is added to the library through a variety of means -- photo shoots, buy-outs or purchase from photographers and Virginia travel partners. If a particular image is not available we will try to get it for you.

The slides and digital files are accompanied by a Delivery Memo with the following terms and conditions:

1. Contents. Kindly check photography count and acknowledge by signing and returning one copy of the delivery memo. Count shall be considered accurate and quality deemed satisfactory for reproduction if said copy is not immediately received by return mail.
   
2. Usage.* The grant of rights is conditioned on receipt of returned materials in full, and the stated purpose requested for use. All other rights are reserved to Virginia Tourism Corporation. The authorization of other rights is negotiable and follows general ASMP practices. Any alteration, manipulation or derivation from the photographs must be specifically authorized in writing by the Virginia Tourism Corporation. The photographs may not be placed in any electronic cataloging or electronic delivery service without the express written permission of Virginia Tourism Corporation.
   
3. Return of photographs.* Client agrees to return all photographs safe and undamaged by air freight or by private courier or by registered or Express Mail. Client agrees to furnish one tear page or copy of publication in which the photographs appear.
   
4. Loss or damage of photographs. Client assumes insurer's liability to indemnify Virginia Tourism Corporation for loss, damage or misuse by client of any photographs. Client assumes full liability for its employees, agents, assigns, messengers and freelance researchers for any loss, damage or misuse of the photographs. Reasonable value of each lost or damaged ORIGINAL transparency shall be $1500.00. Reasonable value of each lost or damaged DUPLICATE transparency shall be $50.00.
   
5. Credit Line. Adjacent credit line must accompany editorial use. Photographs are to be credited to the photographer where indicated. Client agrees to identify each subject published and its location in Virginia. Credit to the Virginia Tourism Corporation is not required, but appreciated.
   

   *Client must delete or remove image files from any storage medium after project is complete.
   

The images may be ordered by sending an email to photos@virginia.org stating:

1. the intended use of the photography, and where the photos will be used
   
2. the subject, format, and circulation of your publication
   
3. internet address
   
4. deadline
   
5. your name, phone number and snail-mail address
   
6. Be sure to include the reference number that is either next to or below the image.
   

Please allow 2 business days for your request to be processed and approved. Upon approval your request will be sent to you via e-mail or posted on our FTP server for you to download. We will be glad to send your request next-day delivery if you include your carrier’s name, your account number, and shipping instructions. If your request can’t be filled you’ll be contacted promptly, otherwise you’ll receive your photos prior to your stated deadline.